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Proxy

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Field Name - name Description - Enter your full legal name as it appears on the share certificate(s) of the corporation. This is the name that will be used to identify you as the stockholder executing this proxy document. If the stock is jointly owned, all joint owners must sign with their exact names as they appear on the share certificates.
Field Name - Corporation Description - Enter the full legal name of the company (corporation) for which you are a stockholder of record. This is the entity whose stockholder meetings your proxy will represent you at. Ensure the name matches exactly as it appears in official records. Example - "ABC Technologies Inc."
Field Description - Proxy Name This field specifies the name of the individual or entity you are appointing as your proxy (legal representative) to act on your behalf at stockholder meetings of the corporation. The proxy will vote and make decisions in your place regarding matters presented at these meetings. Ensure the name is accurate and matches the intended proxy's legal name.
Field Description - Expiration Date The "Expiration Date" specifies the end date of the proxy's authority to act on behalf of the stockholder. This date determines how long the appointed proxy is valid for representing the stockholder at meetings or other corporate actions. Ensure this field is filled with a clear and accurate date to define the duration of the proxy's power.
Field Description - Date This field indicates the date on which the proxy document is signed by the shareholder. It serves as a record of when the proxy was executed and helps establish the timeline for its validity. Ensure this date is accurate as it may be relevant for legal or administrative purposes, such as determining the duration of the proxy's authority before expiration.
Witness Signature - This field captures the signature of an individual who has witnessed the stockholder signing the proxy document. While not always legally required, a witness signature adds an extra layer of validation and helps ensure the proxy's authenticity. The witness should be someone who can attest that they saw the stockholder sign the document voluntarily. If notarization is also being used, the witness may or may not need to sign separately—check local laws or company requirements for specifics.
Field Description - State This field indicates the state where the proxy document is notarized. Enter the full name of the state (e.g., "California," "New York") as required by the notary's acknowledgment section. Example - - State - California
Field Description - County This field specifies the county where the notarization of the proxy document took place. It should be filled with the name of the county as indicated on the notary's acknowledgment section. Example - "Los Angeles" or "Cook".
Field Description - acknowledgment_date This field records the date when the shareholder appeared before a notary public to acknowledge and sign the proxy document. It confirms that the shareholder executed the proxy as their own free act and deed. Format - MM/DD/YYYY or DD/MM/YYYY (ensure consistency with local notarial practices).
Field Description - Shareholder Name This field captures the full legal name of the shareholder who is granting proxy rights. The name must match exactly as it appears on the shareholder's official share certificate(s). If the stock is jointly owned, all joint shareholders' names must be listed here. This information is used for identification and legal validation purposes in corporate meetings and voting processes.
Field Description - Notary Signature This field captures the signature of the notary public who has acknowledged the execution of this proxy document. The notary verifies that the shareholder appeared before them, executed the document freely, and is the person described in it. Ensure the notary signs here to validate the authenticity of the shareholder's signature and comply with legal requirements for notarization.
Field Description - Commission Expiration This field indicates the expiration date of the notary public's commission that was used to notarize this proxy document. It ensures that the notarization is valid at the time of execution. Example format - MM/DD/YYYY
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Description

**Product Description: Proxy (Corporate Formalities)**

A Proxy is a legal document used in corporate governance to authorize a designated individual (the proxy holder) to act on behalf of a shareholder or member during corporate meetings, such as annual general meetings (AGMs) or special meetings. This document ensures that shareholders who cannot attend in person can still exercise their voting rights and participate in key corporate decisions.

Key features of a Proxy document include:
– **Authorization of Representation:** Allows a shareholder to appoint a proxy to vote on their behalf.
– **Voting Instructions:** Specifies how the proxy should vote on proposed resolutions.
– **Compliance with Corporate Laws:** Ensures adherence to statutory requirements and corporate bylaws.
– **Flexibility:** Can be used for various types of corporate actions, including elections, mergers, or policy changes.

This document is essential for maintaining corporate transparency, shareholder engagement, and legal compliance in corporate formalities.

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